Summary: Video conferencing software is an essential tool for businesses. In this blog, we compare the top video conferencing applications for 2025 in terms of cost, ease of use, security, and performance. This analysis will help you choose the most appropriate solution for your needs, whether you are a large corporation or a small business.
Table of Contents
Introduction
The demand for video conferencing tools continues to surge as businesses embrace more flexible, digital-first work models. The global video conferencing market reached $9.4 billion in 2022 and is projected to grow to $19.1 billion by 2030, at a CAGR of 9.8%.
What began as a necessity during the COVID-19 pandemic has evolved into a permanent shift in how we collaborate. Today, 74% of U.S. companies are either fully remote or plan to adopt a hybrid model long term. As virtual meetings replace traditional office interactions, video conferencing has become mission-critical to team productivity, client communication, and global connectivity.
Adding to this transformation is the rapid integration of AI-powered features—from live transcription and automated meeting summaries to real-time translation and smart camera framing. In 2025, AI is redefining user experience, making video conferencing more intelligent, accessible, and efficient than ever before.
In this digital future, companies must choose a first-rate video conferencing app to take care of their business needs and ensure optimal call and video quality. Video conferencing has become an invaluable tool to keep employees connected and workflows efficient.
Read on for a quick comparison of the best video conferencing solution in 2025.
What is a Video Conferencing App?
A video conferencing app is a software application that enables two or more people to communicate via a video call using their computers and mobile devices over the internet.
It typically includes features to create video and audio meetings and enable communication using multiple built-in features that allow participants to chat, share screens, upload files, record meetings, and much more.
Learn more about – Video conferencing statistics, usage and trends.
Benefits of Video Conferencing
Video conferencing is a great way to communicate, especially in distributed and global teams. The main benefits of using a video conferencing solution are listed below.
Easy-to-Use
Video conferencing apps are extremely easy to use. Many even allow you to start meetings in just a few clicks, allowing your guests to join the meeting without requiring login details or downloads.
Affordable
Another benefit of video conferencing is its affordability. Many companies offer free trials of their services, so you can try them out without spending a dime. After you’ve decided what you think would work best for you, you can start looking into the costs associated with the service.
Flexible
If you’re working with a remote team, you’ll want to ensure that you can easily share files and documents with everyone involved using a video conferencing program. It will allow you to upload files and share access, making remote collaboration a breeze!
Secure
You might be worried about sending sensitive information over the internet, but video conferencing apps don’t store anything on your hard drive. All data is sent via the internet and is encrypted, so no one else can access it.
Versatile
One of the biggest benefits of video conferencing apps is that they can be used for anything. Whether you’re meeting with a client or conducting employee training sessions, you can use video conferencing to connect with anyone anywhere.
Convenient
Video conferencing offers unmatched convenience—enabling people to meet from anywhere, at any time, without travel or logistical planning. With mobile support and calendar integrations, it fits easily into busy schedules.
Scalable
From one-on-one check-ins to large-scale virtual events, video conferencing platforms are designed to scale with your organization. You can start small and expand capabilities as your business or team grows.
Learn more about – Why businesses benefit from video conferencing.
Must-Have Features in a Video Conferencing App
Choosing the best video conferencing solution for your business means identifying a platform that aligns with your team’s workflow, collaboration needs, and security standards. Here are the essential features to evaluate:
- Screen Sharing and Collaboration Tools: Features like screen sharing, collaborative whiteboards, real-time chat, and in-call note-taking are essential for interactive meetings.
- High-Quality Audio and Video: Look for HD video, strong background noise suppression, and the ability to adjust or blur backgrounds for a more professional appearance.
- User Management and Access Controls: Ensure admins can manage users, assign roles, and control access to sensitive meetings or content.
- Recording and Cloud Storage: Unlimited or high-capacity recording with secure cloud storage enables teams to revisit meetings and keep accurate records.
- Mobile and Global Accessibility: Support for mobile devices, along with international dial-in numbers, ensures participants can join from anywhere.
- Security and Compliance: End-to-end encryption, secure servers, and compliance with data protection regulations (e.g., HIPAA, GDPR) are crucial, especially in regulated industries.
- Live Streaming and Webinar Capabilities: If you plan to host external events, look for built-in support for live streaming and large-scale webinar hosting.
- Third-Party Integrations: Seamless integration with calendars (Google, Outlook), productivity tools (Slack, Trello), and CRM systems helps streamline meeting scheduling and follow-up.
Best Video Conference Apps in 2025
Now that we have looked at the benefits and the key features of video conferencing platforms, lets take a look at some of the best video meeting apps in 2025
With dozens of video conferencing solutions available, the choice can be daunting. To help you make an informed decision, we compare top contenders across their performance, features, security, pricing, and also consider if they have incorporated new AI functionality.
Zoom
Zoom remains a top choice in 2025 for video conferencing, thanks to its user-friendly interface, robust scalability, and a growing suite of AI-driven productivity tools. Its reputation as a reliable, feature-rich platform continues to make it a leader in both business and personal communication
Performance
Zoom provides adaptive bandwidth to ensure it provides high-definition audio and video, even on unstable connections. H.264/SVC, their video codec, provides the best performance on any platform.
Features
- HD Audio and Video Meetings
- Cross-platform messaging API
- Waiting Room
- Personal Meeting IDs
- Extensive User Access Controls
- Mobile Support & International Dial-in Numbers
- File Sharing Features
- Breakout rooms and whiteboards
- Calendar Scheduling and integrations with Google Calendar and Outlook
- Cloud-based recordings, which provides searchable transcripts and easy access to past meetings.
- Webinar and live streaming software for large-scale events and broadcasts
AI Enhancements
- AI Companion: Offers meeting summaries, real-time transcription, and smart notes to boost productivity.
Security & Regulatory Compliance
Zoom offers end-to-end encryption (E2EE), user authentication, region blocking, and passcode functionality, making it highly secure. The app also includes additional security mechanisms like the ability to lock meetings, screen share watermarks, audio signatures, and joining rooms to give hosts complete control over the meetings.
Pricing
- Free – Individual User, 40-minute meetings, 100 attendee limit
- Pro – Starting $14.99 per month
- Business – Starts $19.99 per month
- Enterprise -custom pricing
Google Meet
Tightly integrated with the Google Workspace suite, Google Meet is well-suited for teams already using Gmail, Calendar, Docs, and Drive. Its seamless collaboration and scheduling features are a major advantage for businesses and organizations that rely on Google’s productivity tools.
Performance
Google Meet is accessible via any modern web browser and mobile app, requiring no software downloads for most users. This lightweight approach ensures fast, reliable, and simple video meetings.
Features
- Excellent free version for basic requirements
- Easy to use and start meetings
- Integration with Google Apps (Gmail, Calendar, Docs, Sheets, and Slides)
- Live Sharing – supports collaborative activities like YouTube video sharing, Google Docs co-editing, and Jamboard whiteboarding during meetings.
- Breakout rooms, polls, background blur, and virtual backgrounds are available on select plans
- Paid plans support up to 1,000 participants per meeting (Enterprise tier)
AI Enhancements
- AI-driven Live Captions: Real-time captions in over 70 languages, powered by Google’s AI, enhance accessibility and inclusivity.
- Advanced AI filters reduce background noise and automatically adjust video in poor lighting conditions.
- AI-Generated Meeting Summaries: Workspace AI features provide automated meeting summaries and smart note-taking for improved productivity
Security & Regulatory Compliance
Google data through Meet is encrypted by default and adheres to standard industry-standard protocols (DTLS, SRTP). But Google Meet does not offer default end-to-end encryption for all meetings; this is optional and mainly for enterprise users.
Google Meet meets major compliance standards, including SOC 2/3, HIPAA (with proper Workspace configuration), and GDPR.
Pricing
Google Meet for personal use is completely free.
For Google Workplace Suite:
- Business Starter – Starts at $6/month
- Business Standard pack – Starts at $12/month
- Business Plus – Starts at $18/month
- Enterprise – Custom Pricing
Microsoft Teams
Microsoft Teams remains a leading all-in-one collaboration platform in 2025, especially for organizations using Microsoft 365. It can host conferences, 1-1 meetings, and live events that allow up to 10,000 participants. Teams is deeply integrated with Office 365, allowing you to share files, links, notes, and collaborate in real time.
Performance
Teams offer excellent high-quality video and audio quality. Enhanced backend (React-based UI) provides lower CPU usage and improved meeting response. Natively integrates with other Microsoft applications..
Features
- Full Microsoft 365 Integrations, effortlessly collaborate on Excel, Word, and PowerPoint documents within meetings and chats.
- Advanced features for webinars, supporting up to 10,000 attendees.
- Schedule Invites and Scheduled channel posts
- Background blur features
- File & chat sync so that all files and chat history are automatically synced with SharePoint and OneDrive, ensuring secure and centralized access
AI Enhancements
- Copilot AI provides live transcription, note-taking, AI-generated meeting summaries, and file summaries directly in chat
- AI-powered real-time captions and translation support over 40 languages, making meetings more accessible.
- AI driven background noise reduction, smart camera framing
Security & Regulatory Compliance
Microsoft Teams is part of the organization-wide two-factor authentication, single sign-on through Azure Active Directory, and offers encryption for all data in transit and storage.
Pricing
- Individual – Free
- Microsoft Teams Essential – Starts from $4/month
- Microsoft 365 Business Basic – Starts from $6/month
- Microsoft 365 Business Standard – Starts from $12.50/month
- Microsoft 365 E5 – custom pricing
GoTo
GoTo (formerly GoToMeeting) is a software as a service (SaaS) product that offers desktop and phone apps. It does not require any downloads and is compatible with any device. It remains the reliable choice for webinars, business meetings, and training sessions, particularly in enterprise environments.
Performance
GoToMeeting promises 99.999% service uptime and is used for 80+ million online meetings annually, making it highly dependable.
Features
- One-click meetings
- Breakout rooms
- Custom backgrounds & webcam filters
- Drawing tools and screen sharing
- Mobile app with full features, including commuter mode and Siri voice commands
- “Call me” dial- in from 50+ countries
- Webinar mode up to 3,000 attendees available as an add-on or separate product.
AI Enhancements
- Smart Meeting Assistant for AI-based transcriptions and meeting summaries are available, particularly in Business and higher plans.
Security & Regulatory Compliance
Highly secure single sign-on, encrypted sessions, meeting locks, and the ability to dismiss attendees. SOC 2 certified, and GDPR compliant. HIPAA compliance with certain plans.
Pricing
- Professional: $12 per organizer per month
- Business: $16 per organizer per month
- Enterprise: Customized Pricing
Whereby
Whereby is one of the newest web conferencing apps that allows you to set up and join online meetings easily. It’s USP – no app or software download is required.
Performance
Whereby’s meetings are highly reliable since users can connect directly via a browser or phone. The platform is popular among agencies, educators, and SMBs for quick joining, reliable streaming, and minimal configuration.
Features
- Joining a meeting requires no login or app download
- Ease to share and access as the room link is all your need to get started
- Locked rooms, allowing hosts to choose who can enter and who can’t
- Integrations with Trello, Google Docs, YouTube, Outlook, and others
- Up to 50 attendees in Pro & Business plans
- Recording available in Pro and Business plans
- Brandable meeting rooms that can be customized, available only in Business plan
- Breakout groups
AI Enhancements
- AI-powered live captions, meeting transcription, and smart background features
Security & Regulatory Compliance
The app is GDPR-compliant, and all content is encrypted, ensuring high security and privacy for all meetings. Whereby Embedded offers HIPAA compliance for telehealth use cases
Pricing
- Free for use (1 room, 50 participants, for 45 minutes)
- Pro: $69.90/year
- Business: $99.90/year per host
Jitsi Meet
Jitsi Meet is an open-source, free video conferencing platform becoming increasingly popular for its privacy-first design, simplicity, and flexibility. It’s perfect for developers, teachers, startups, and teams needing a light, no-login-required conferencing option.
Performance:
Jitsi makes use of WebRTC to provide end-to-end encrypted, real-time video communication right in your browser. Performance is sufficient for small and medium-sized audiences, and enterprise customers have the ability to self-host for additional control.
Key Features:
- No login or download required
- Live streaming via YouTube.
- Screen share and playback of YouTube videos
- Recording of meetings (via Dropbox)
- Chat and participant management
- iOS and Android mobile apps
- Fully customizable using the SDK and APIs
- Jitsi can connect with tools like Slack, Google Calendar, and Trello for scheduling and collaboration
AI Enhancements
- Real-time transcription (via integrations), live captions, noise suppression, and customizable AI features for developers.
Security & Compliance:
The platform offers encryption of communication (DTLS-SRTP). End-to-end encryption is available for 1:1 calls and beta for group calls, but not default for all meetings. It is GDPR-compliant. Self-hosting is available for complete data control.
Pricing:
- 100% free and open source
- Optional paid hosting through 8×8 (approximately $10/month/user)
- Developer tools available for integration/custom app builds
Conclusion: Build Your Own Video Conferencing Solution with QuickBlox”
In 2025, video conferencing platforms have evolved into multi-functional, AI-enhanced collaboration tools—powering not only communication but also file sharing, team workflows, and large-scale events like webinars and live streams.
While off-the-shelf solutions may meet basic needs, many organizations—especially in healthcare, finance, and enterprise tech—require a more secure, private, and fully branded experience.
With QuickBlox, you can build your own fully customized video conferencing app using our Video Chat SDKs or launch quickly with Q-Consultation, our white-label teleconsultation platform. Both options offer full control over features, user data, and branding—plus support for on-premise hosting, HIPAA compliance, and AI-powered enhancements, such as transcription, smart assistants, and automated meeting summaries.
Whether you need to embed video into an existing app or deploy a standalone solution under your brand, QuickBlox gives you the tools and flexibility to own the experience from end to end
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